Job Description:

The principal function of this position is to assist in the purchasing processes, hiring processes, and general administrative tasks at the Utah Shakespeare Festival, in alignment with the mission, vision and values of the organization.

Date of first consideration: 04/08/2023

Duties and Responsibilities:

1. Coordinate and reconcile paperwork and transactions from the USF purchasing cards, including ensuring the correct expense coding for all purchases. This includes posting of transactions, ensuring documents are collected for monthly audit, and doing expense transfers when necessary.
2. Assist in the hiring process for all seasonal employees, particularly with seasonal hourly employees.
3. Coordinate compliance with Federal, State, and University hiring laws and policies and ensure I-9 verification, W-4 completion, and general compliance for all employees.
4. Communicate with SUU Human Resources to verify readiness to work for all seasonal employees before their start dates.
5. Assist with company management or artist services functions, as requested. Assist with travel for seasonal company, as requested.
6. Assist with administrative tasks related to the Utah Shakespeare Festival Board of Governors, as requested.
7. Assist with other administrative tasks, as requested.
8. Oversee the reception area and associated staff/volunteers and help maintain a welcoming atmosphere for employees and the public.
9. Other duties as assigned

Education and Experience Requirements:

1. Bachelor's Degree in business or related field or equivalent work experience.
2. Must be a highly organized, detail oriented, problem solving individual.
3. Be efficient, accurate, and customer service oriented and be able to handle matters in a confidential manner.
4. Demonstrated strong human relations abilities and excellent oral and written communications skills.
5. Willing and able to learn new technology platforms as they become available and help others learn them as necessary and applicable.
6. Possess time management/prioritization skills; have the ability to plan for and meet deadlines; the ability to work under pressure.

Preferred Qualifications:

1. Experience supervising or managing others, including best hiring practices, familiarity with contract law and unions, and training employees.

Documents Needed to Apply:

1. Resume
2. Cover Letter
3. Contact information for 3 professional references

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.