Job Description:

Provides secretarial support to the department chair, faculty, and staff. Performs a variety of secretarial and clerical duties including, but not limited to, typing, reception, scheduling of appointments, word processing, correspondence, filing, maintenance of records, and answering the telephone.

Date of first consideration: 05/03/2023

Duties and Responsibilities:

1. Provide administrative support to the department chair, faculty, and staff, including but not limited to, EPAFs, travel authorization/reimbursement, student enrollment and graduation reports, accreditation reports, managing scholarships, student clubs, and purchasing supplies and equipment.
2. Direct and serve students in the department offices, including assisting students with general academic or informational questions.
3. Work with the department chair in managing department budgets, holding department meetings, planning class schedules, maintaining the department website and social media, hiring adjuncts, updating program materials, maintaining the KOR Newsletter, following up with students, and other duties as needed.
4. Create and monitor positions through banner for student workers, work-study, overload contracts, adjuncts, and special appointments, including but not limited to managing advertising for, interviewing of, hiring, and payroll for all student workers within the department.
5. Perform general administrative duties: creating agendas, taking notes during meetings, typing workplace correspondence, helping with travel arrangements, accounts receivable, maintaining files, maintaining office supplies, answering correspondence, and answering the telephone.
6. Schedule and coordinate departmental events, meetings, and socials.

Education and Experience Requirements:

1. Work with graduate program directors to manage application files and liaison with students.
2. Maintain a current syllabus file for each class.

Documents Needed to Apply:

• Resume
• Cover letter
• Contact information for 3 professional references

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.